Reserving Shared SpacesOur facility rentals are designed to provide residents with convenient access to shared community spaces for personal events, meetings, or group activities. From birthday parties and family celebrations to club meetings and neighborhood gatherings, these spaces offer a welcoming and well-maintained setting that supports a variety of uses.
We promote responsible use of our common areas while ensuring fair and equitable access for all residents. Rentals help encourage community connection and give homeowners the opportunity to enjoy our amenities in ways that bring people together. Guidelines and scheduling help maintain the quality of these spaces so everyone can enjoy them for years to come. |
Spaces Available for Homeowners
Looking to host an event or gathering? Oak Hills offers several community facilities available for resident rental. Explore the spaces below to find the right fit for your occasion, along with details on availability and guidelines.
Community RoomHost parties, meetings, or private events in our versatile community space.
Picnic AreaThe picnic area is available to reserve for small gatherings, parties, or events.
GreenspaceLarge open grassy area for group activities, outdoor classes, or special events.
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Meeting RoomThe meeting room is ideal for small groups, club meetings, or indoor gatherings.
Tennis CourtReserve court time for matches, lessons, and recreational play. Pickle ball, too!
FieldsMarked-off greenspace areas suitable for practices, drills, team training, or casual sports.
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Gym/Recreation CenterThe gym/recreation center is available for sports, fitness events, or large indoor activities.
PoolLooking for a private pool party? The pool is available for rental by reservation only.
DiamondThe Baseball/Softball/Kickball diamond is perfect for team practices, games, or sports clinics.
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Other Notes:
- Reservation time includes setup and cleanup.
- Maximum capacity limits apply.
- All rental requests must be submitted through our online booking system and are subject to approval by the Board of Directors. Please note that pool rentals are contingent upon lifeguard availability during your requested time.
- Submitting a request does not guarantee approval. We strongly recommend submitting your request well in advance to allow time for staffing coordination and confirmation.
The Process for RentingTo reserve a community facility at Oak Hills, please follow the steps below:
1. Visit the Booking Link (here) Start by visiting the online booking system to explore available facilities, rental rates, and important details such as duration requirements, deposit amounts, and staffing needs (if applicable). 2. Submit Your Request Online Complete the online rental request form with your preferred facility, date, and time. 3. Await Review and Approval All rental submissions are reviewed and are subject to availability and policy compliance. For facilities requiring on-site staff, approval depends on personnel availability. 4. Receive Confirmation and Payment Instructions If your request is approved, you’ll receive a confirmation email with full rental details, total cost, and instructions for submitting payment and any applicable deposits. 5. Submit Payment and Deposits To finalize your reservation, rental fees and required deposits must be paid by the indicated deadline. We accept payments via Square or check. 6. Prepare for Your Event Please ensure your event follows community guidelines, stays within time and capacity limits, and includes setup and cleanup within the reserved time frame. 7. Post-Event Inspection After your event, HOA staff will inspect the facility. If the space is clean, undamaged, and all expectations are met, any refundable deposits will be returned in full. Tip: Check the Community Calendar to see what’s already scheduled and help avoid conflicts with your desired date. |
Expectations & ResponsibilitiesTo ensure a safe and respectful use of our community facilities, the member reserving the facility agrees to the following responsibilities:
Sign Liability Release A signed liability waiver must be submitted prior to the event to confirm your reservation. Be Present for the Entire Event The member reserving the facility must remain on-site for the full duration of the event to oversee activities and ensure compliance with community guidelines. Post-Event Cleanup The facility must be left in clean and orderly condition. Required tasks include:
Responsibility for Damages The member reserving the facility is financially responsible for any damages to Oak Hills Homeowners Association property, buildings, furnishings, or equipment that occur during the event. Failure to meet these responsibilities may result in forfeiture of cleaning deposits, additional charges, or loss of future rental privileges. 
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